MS-Word 2007/10/13

This article describes MS-Word's AutoCorrect feature and gives instructions to create an AutoCorrect entry that expands acronyms.

AutoCorrect

AutoCorrect is the feature that turns "teh" into "the" as well as righting many other common spelling errors and capitalizing the first letter of sentences and proper nouns.

AutoCorrect can also be used to save typing by expanding short "triggers" into frequently used phrases, or long, complicated words.

Example: An employee could save time and effort by setting up AutoCorrect to expand "spca" to "Society for the Prevention of Cruelty to Animals".

Check: AutoCorrect can format your text at the same time. Example: A paleontological doctoral candidate could enter "Leaellynasaura amicagraphica" in her thesis by typing "lly".

Use the AutoCorrect Dialog box to add and delete AutoCorrect entries and to select AutoCorrect options. This dialog box is not on the Ribbon, it's in Word options:

  • Office Button >Word Options >Proofing >AutoCorrect Options

Example of adding an AutoCorrect entry:

  1. First, turn on Show/Hide Formatting Symbols in the Paragraph group of the Home tab
  2. In document window, type "Society for the Prevention of Cruelty to Animals"
  3. Select the words, but not the paragraph formatting symbol at the end ( )
  4. Press Ctrl-I to italicize the words (leave the text selected, or re-select it)
  5. Click the Office Button >Word Options >Proofing >AutoCorrect Options
  6. Select Formatted
  7. Click in the With field and type in the trigger: spca

After, typing "spca" (spacebar) inserts Society for the Prevention of Cruelty to Animals.

AutoCorrect entries can be canceled by immediately pressing Ctrl-Z (undo)

If you need to use both an acronym and its expanded form, alter the AutoCorrect trigger so the acronym will pass, but its variation will trigger AutoCorrect. So, instead of "spca" in the example above, make the trigger be "spcax".


Bruce Miller, 2000, 2005, 2014

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