Word Processing

Index to Articles

MS-Word 2007/10/13

Making Documents Communicate
This article discusses methods of organizing and formatting information that facilitate communication. Topics include contrast, repetition, indentation and alignment, proximity, consistency, and the role played by changing word processing technology.

MS-Word User-Interface
This article covers the MS-Word user interface in versions 2007/2010/2013. Coverage includes descriptions of the principal document views, the Ribbon, the Quick Access Toolbar, the Mini Toolbar, Zoom, Task Panes, Show/Hide formatting symbols, and Keyboard shortcuts.

Scrolling and Positioning the Insertion Point
This article presents some of the finer points in using the keyboard and the mouse to scroll documents and position the insertion point.

Selecting Text
For both keyboard and mouse, this article presents the most efficient techniques for selecting text.

Moving Text in Documents
This article describes some very efficient alternatives to Copy and Paste and Cut and Paste to move text around in documents.

Typeface Concepts
This article defines the term typeface and explains the difference between serif and sans serif typefaces and proportionately and non- proportionately spaced typefaces. It also explains how differences in size, weight, and style account for different fonts of the same typeface.

Undo, Redo, Repeat
This article describes the actions of Undo, Redo, and Repeat and gives examples of how they can be used effectively.

Margins, Word-Wrap, and Paragraph Spacing
This article covers margins, word-wrap, and spacing before, after, and inside paragraphs. It distinguishes between lines and paragraphs, and dynamic and manual line breaks. It shows how to use Space After as part of a Style and how manual line breaks can be used to modify Space After in lists and mailing addresses.

Alignments, Indentations, and Tabs
This article covers horizontal paragraph alignments, vertical page alignments, paragraph indentation options, and the use of tabs to align decimal numbers.

Bulleted and Numbered Lists
This article distinguishes between ordered and unordered lists and gives two methods that can be used to create them (Ribbon tool and AutoCorrect). It also tells how to format list items automatically using AutoCorrect and shows how manual line breaks can be used to control the line length of list items.

This article lists the types of graphics which can be incorporated into an MS-Word document and describes some of their available options.

Making Tables Sing and Dance
This article explains how tables can be used not only to present information but also to a) arrange graphics and text in sophisticated layouts, and b) manipulate and transform information by converting it between lists and tables and tables and lists. It also covers the many formatting options available for tables and gives simple methods for re-arranging both table structure and table contents.

This article describes MS-Word's AutoCorrect feature and gives instructions to create an AutoCorrect entry that expands acronyms.

Find and Find and Replace
This article describes and illustrates features and uses for "Find" (Search) and "Find and Replace" in MS-Word.

Direct Formatting
This article defines direct formatting and describes the many problems associated with using it as opposed to formatting using Styles.

The Format Painter
This article describes how to use the Format Painter in single-use and multiple application modes. It also explains why formatting with styles is superiour to using the Format Painter.

Formatting with Styles
This article describes styles and lists their many benefits. It explains how to apply styles, modify them, and create new styles. It describes how you can use styles and templates to change things like the default typeface. It also includes a link to an exercise which covers all aspects of working with styles and explains how to set up Word options to make styles work smoothly.

Document Templates
This article defines templates and explains how and why they are used. It also shows how to create custom templates, modify templates, set up a folder for user-generated templates, and manage Styles between templates.

MS-Office Themes
This article describes MS-Office themes and points out a few of their shortcomings.

Longer Documents
This article discusses considerations primarily associated with longer documents. Topics covered include page breaks, footnotes and endnotes, sections, headers and footers, and blank pages and orphans.

Add Send to Powerpoint to MS-Word's QAT
This article tells how to add to MS_Word's Quick Access Toolbar (QAT) any of the many commands which do not appear on the Ribbon. The example used is Send to MS-Powerpoint, but the method is identical for any other command. The method works for MS-Word version 2007 and beyond.

Spicing up Titles and Text in MS-Word
This article describes how to use text effects available in MS-Word 2007 and up in order to add more interest to titles and text in documents such as brochures and posters.

Extracting an Outline in MS-Word headings
This article describes a simple method to obtain an outline without sub-text from an MS-Word document which is formatted using Word's built-in heading styles.

Works Cited
This article defines direct formatting and describes the many problems associated with using it as opposed to formatting using Styles.

MS-Word 2003 and Earlier

Recovering Corrupted Documents: MS-Word
This article explains how text from a corrupted document in MS-Word may be recovered in versions prior to MS-Word 2007.

Fixing MS-Word
This article describes some options in setting up MS-Word to be more helpful and less annoying. Broadly, these options pertain to all versions of Word, but instructions here are specific to versions prior to Word 2007.

Bruce Miller, 2014