Keyboard Shortcuts

MS-Word Keyboard Shortcuts

Generating a table of Word KB shortcuts

The table below lists all of the default keyboard shortcuts in MS-Word. To generate a table like this in Word which shows all Word commands and their menus as well as their keyboard shortcuts, follow these steps:

  1. Click on the Tools Menu
  2. Select Macros
  3. From the drop-down menu which appears, Click on Macros
  4. In the Macros dialogue, select "Word Commands" from the "Macros In" field
  5. Select "ListCommands" from the list of macro names
  6. Click on Run
  7. Word will generate the table

MS-Word Keyboard Shortcuts

Command Name

Modifiers

Key

All Caps

Ctrl+Shift+

A

Annotation

Alt+Ctrl+

M

App Maximize

Alt+

F10

App Restore

Alt+

F5

Apply Heading1

Alt+Ctrl+

1

Apply Heading2

Alt+Ctrl+

2

Apply Heading3

Alt+Ctrl+

3

Apply List Bullet

Ctrl+Shift+

L

Auto Format

Alt+Ctrl+

K

Auto Text

 

F3

Auto Text

Alt+Ctrl+

V

Bold

Ctrl+

B

Bold

Ctrl+Shift+

B

Bookmark

Ctrl+Shift+

F5

Browse Next

Ctrl+

Page Down

Browse Prev

Ctrl+

Page Up

Browse Sel

Alt+Ctrl+

Home

Cancel

 

Esc

Center Para

Ctrl+

E

Change Case

Shift+

F3

Char Left

 

Left

Char Left Extend

Shift+

Left

Char Right

 

Right

Char Right Extend

Shift+

Right

Clear

 

Del

Close Pane

Alt+Shift+

C

Column Break

Ctrl+Shift+

Enter

Column Select

Ctrl+Shift+

F8

Copy

Ctrl+

C

Copy

Ctrl+

Ins

Copy Format

Ctrl+Shift+

C

Copy Text

Shift+

F2

Create Auto Text

Alt+

F3

Customize Add Menu Shortcut

Alt+Ctrl+

=

Customize Keyboard Shortcut

Alt+Ctrl+

Num +

Customize Remove Menu Shortcut

Alt+Ctrl+

-

Cut

Ctrl+

X

Cut

Shift+

Del

Date Field

Alt+Shift+

D

Delete Back Word

Ctrl+

Backspace

Delete Word

Ctrl+

Del

Do Field Click

Alt+Shift+

F9

Doc Close

Ctrl+

W

Doc Close

Ctrl+

F4

Doc Maximize

Ctrl+

F10

Doc Move

Ctrl+

F7

Doc Restore

Ctrl+

F5

Doc Split

Alt+Ctrl+

S

Double Underline

Ctrl+Shift+

D

End of Column

Alt+

Page Down

End of Column

Alt+Shift+

Page Down

End of Doc Extend

Ctrl+Shift+

End

End of Document

Ctrl+

End

End of Line

 

End

End of Line Extend

Shift+

End

End of Row

Alt+

End

End of Row

Alt+Shift+

End

End of Window

Alt+Ctrl+

Page Down

End of Window Extend

Alt+Ctrl+Shift+

Page Down

Endnote Now

Alt+Ctrl+

E

Exit

Alt+

F4

Field Chars

Ctrl+

F9

Field Codes

Alt+

F9

Find

Ctrl+

F

Font

Ctrl+

D

Font

Ctrl+Shift+

F

Font Size Select

Ctrl+Shift+

P

Footnote Now

Alt+Ctrl+

F

Go Back

Shift+

F5

Go Back

Alt+Ctrl+

Z

Go To

Ctrl+

G

Go To

 

F5

Grow Font

Ctrl+Shift+

.

Grow Font One Point

Ctrl+

]

Hanging Indent

Ctrl+

T

Header Footer Link

Alt+Shift+

R

Help

 

F1

Hidden

Ctrl+Shift+

H

Hyperlink

Ctrl+

K

Indent

Ctrl+

M

Italic

Ctrl+

I

Italic

Ctrl+Shift+

I

Justify Para

Ctrl+

J

Left Para

Ctrl+

L

Line Down

 

Down

Line Down Extend

Shift+

Down

Line Up

 

Up

Line Up Extend

Shift+

Up

List Num Field

Alt+Ctrl+

L

Lock Fields

Ctrl+

3

Lock Fields

Ctrl+

F11

Macro

Alt+

F8

Mail Merge Check

Alt+Shift+

K

Mail Merge Edit Data Source

Alt+Shift+

E

Mail Merge to Doc

Alt+Shift+

N

Mail Merge to Printer

Alt+Shift+

M

Mark Citation

Alt+Shift+

I

Mark Index Entry

Alt+Shift+

X

Mark Table of Contents Entry

Alt+Shift+

O

Menu Mode

 

F10

Merge Field

Alt+Shift+

F

Microsoft System Info

Alt+Ctrl+

F1

Move Text

 

F2

MS Line Draw: 174

Alt+

1

MS Line Draw: 175

Alt+

2

New

Ctrl+

N

Next Field

 

F11

Next Field

Alt+

F1

Next Misspelling

Alt+

F7

Next Object

Alt+

Down

Next Window

Ctrl+

F6

Next Window

Alt+

F6

Normal

Alt+Ctrl+

N

Normal Style

Ctrl+Shift+

N

Normal Style

Alt+Shift+

Num 5

Open

Ctrl+

O

Open

Ctrl+

F12

Open

Alt+Ctrl+

F2

Open or Close Up Para

Ctrl+

0

Other Pane

 

F6

Other Pane

Shift+

F6

Outline

Alt+Ctrl+

O

Outline Collapse

Alt+Shift+

-

Outline Collapse

Alt+Shift+

Num -

Outline Demote

Alt+Shift+

Right

Outline Expand

Alt+Shift+

=

Outline Expand

Alt+Shift+

Num +

Outline Move Down

Alt+Shift+

Down

Outline Move Up

Alt+Shift+

Up

Outline Promote

Alt+Shift+

Left

Outline Show First Line

Alt+Shift+

L

Page

Alt+Ctrl+

P

Page Break

Ctrl+

Enter

Page Down

 

Page Down

Page Down Extend

Shift+

Page Down

Page Field

Alt+Shift+

P

Page Up

 

Page Up

Page Up Extend

Shift+

Page Up

Para Down

Ctrl+

Down

Para Down Extend

Ctrl+Shift+

Down

Para Up

Ctrl+

Up

Para Up Extend

Ctrl+Shift+

Up

Paste

Ctrl+

V

Paste

Shift+

Ins

Paste Format

Ctrl+Shift+

V

Prev Field

Shift+

F11

Prev Field

Alt+Shift+

F1

Prev Object

Alt+

Up

Prev Window

Ctrl+Shift+

F6

Prev Window

Alt+Shift+

F6

Print

Ctrl+

P

Print

Ctrl+Shift+

F12

Print Preview

Ctrl+

F2

Print Preview

Alt+Ctrl+

I

Proofing

 

F7

Redo

Alt+Shift+

Backspace

Redo or Repeat

Ctrl+

Y

Redo or Repeat

 

F4

Redo or Repeat

Alt+

Enter

Repeat Find

Shift+

F4

Repeat Find

Alt+Ctrl+

Y

Replace

Ctrl+

H

Reset Char

Ctrl+

Space

Reset Char

Ctrl+Shift+

Z

Reset Para

Ctrl+

Q

Revision Marks Toggle

Ctrl+Shift+

E

Right Para

Ctrl+

R

Save

Ctrl+

S

Save

Shift+

F12

Save

Alt+Shift+

F2

Save As

 

F12

Select All

Ctrl+

A

Select All

Ctrl+

Num 5

Select All

Ctrl+

Num 5

Select Table

Alt+

Num 5

Show All

Ctrl+Shift+

8

Show All Headings

Alt+Shift+

A

Show All Headings

Alt+Shift+

A

Show Heading1

Alt+Shift+

1

Show Heading2

Alt+Shift+

2

Show Heading3

Alt+Shift+

3

Show Heading4

Alt+Shift+

4

Show Heading5

Alt+Shift+

5

Show Heading6

Alt+Shift+

6

Show Heading7

Alt+Shift+

7

Show Heading8

Alt+Shift+

8

Show Heading9

Alt+Shift+

9

Shrink Font

Ctrl+Shift+

,

Shrink Font One Point

Ctrl+

[

Shrink Selection

Shift+

F8

Small Caps

Ctrl+Shift+

K

Space Para1

Ctrl+

1

Space Para15

Ctrl+

5

Space Para2

Ctrl+

2

Spike

Ctrl+Shift+

F3

Spike

Ctrl+

F3

Start of Column

Alt+

Page Up

Start of Column

Alt+Shift+

Page Up

Start of Doc Extend

Ctrl+Shift+

Home

Start of Document

Ctrl+

Home

Start of Line

 

Home

Start of Line Extend

Shift+

Home

Start of Row

Alt+

Home

Start of Row

Alt+Shift+

Home

Start of Window

Alt+Ctrl+

Page Up

Start of Window Extend

Alt+Ctrl+Shift+

Page Up

Style

Ctrl+Shift+

S

Subscript

Ctrl+

=

Superscript

Ctrl+Shift+

=

Symbol Font

Ctrl+Shift+

Q

Thesaurus

Shift+

F7

Time Field

Alt+Shift+

T

Toggle Field Display

Shift+

F9

Toggle Master Subdocs

Ctrl+

\

Tool

Shift+

F1

Un Hang

Ctrl+Shift+

T

Un Indent

Ctrl+Shift+

M

Underline

Ctrl+

U

Underline

Ctrl+Shift+

U

Undo

Ctrl+

Z

Undo

Alt+

Backspace

Unlink Fields

Ctrl+

6

Unlink Fields

Ctrl+Shift+

F9

Unlock Fields

Ctrl+

4

Unlock Fields

Ctrl+Shift+

F11

Update Auto Format

Alt+Ctrl+

U

Update Fields

Alt+Shift+

U

Update Source

Ctrl+Shift+

F7

VBCode

Alt+

F11

Web Go Back

Alt+

Left

Web Go Forward

Alt+

Right

Word Left

Ctrl+

Left

Word Left Extend

Ctrl+Shift+

Left

Word Right

Ctrl+

Right

Word Right Extend

Ctrl+Shift+

Right

Word Underline

Ctrl+Shift+

W




Bruce Miller, 2004, 2014